Zine Librarians Code of Ethics: Use [Draft by Lisa and Kelly W]
Whereas â€œaccessâ€ is getting to read and look at online archives, or in places like zine libraries, zine fairs, or special collections reading rooms, â€œuseâ€ means reproducing or quoting from zines. Reproduction can include copying zines in their original formats and redistributing them; printing portions in books; or any kind of online sharing, from comprehensive archive projects, to publishing images online newspapers, blogs, or any form of social media.
Copyright and Ethical Use
The copyright code has a special section for libraries, allowing librarians to make copies for researchers to use for their own research. This assumes you wonâ€™t be sharing it or reproducing it in anyway. If you do want to reproduce something, copyright law requires that you ask permission from authors (there are time restrictions on these, but weâ€™re assuming that youâ€™re mostly going to be working with late 20th century and contemporary authors, so these wonâ€™t apply). If you are reproducing for educational purposes or significantly transforming the original, your use may fall under Fair Use (discussed further below).
However, in our experience, reproducing or sharing zines is not just about copyright. Itâ€™s also about zinestersâ€™ right to decide how their work is distributed and how widely, and how it is contextualized. Itâ€™s also about community, respect, and just being a nice person.
Zines are not like mass-distributed books. They are often self-published and self-distributed, and sometimes printed in very small runs, intended for a small audience. In addition, perzines are by definition â€œpersonalâ€, and zinesters may feel different about having their zines distributed in print than they would about having them openly available on the internet or print. This can be especially true in the case of â€œhistoricalâ€ zines in library collections â€” for example, a teen girl writing a zine for her close friends in 1994 may not want her zine distributed online or in print 20 years later.
Some zinesters also feel that context is important. This can mean the format – that it was meant to be on paper, and held in the hands – or it can mean that the zine works best when itâ€™s read as a whole, rather than having one or a few pages excerpted or reprinted.
Asking for permission
There are many different uses of zines you should seek permission for. For students and researchers who want to use excerpts or even images in an academic paper that isnâ€™t going to be published in print or online, a citation is usually enough. [See â€œCite this Zineâ€ zine?] Â If you want to publish an image from a zine in print or online, we recommend obtaining permission from authors. There are some gray areas or casual uses that zinesters may not usually request permission for, like posting a picture from a zine or the cover on Twitter or Instagram or in a blog, usually with a short credit including the title of the zine and/or the author.
Whenever you reproduce or describe a zine online, in social media, in a library catalog or website, or other venue, if the zine creator(s) contact you and request that you remove the content or edit it, we recommend respecting their wishes. You may be able to argue fair use based on these principles: (1) the purpose of the use; (2) the nature of the work used; (3) the amount and substantiality of the work used; and (4) the effect of the use upon the potential market for or value of the work used. However, in our community, itâ€™s not just about whatâ€™s legal, itâ€™s about whatâ€™s respectful. We advise getting explicit permission whenever possible.
What does asking for permission mean? If you are publishing a book or academic article, the editor or publisher may provide you with their official form to get a signature. You can create your own form if you are working independently. If you use a formal letter, we recommend writing a more conversational email explaining who you are and what you are seeking.
What to include (from the Perdue Library website):
- Your name, address, telephone number, and email address.
- Your title/position and name of any institution you might be affiliated with.
- The date of your request.
- A complete and accurate citation.
- A precise description of the proposed use of the copyrighted material as well as when and for how long the material will be used.
- A signature line for the copyright holder including their title if they are representing a company and the date.
Tracking down the creator of a zine can be difficult, particularly for those published in the 1990s (pre-internet/email times) or under a pseudonym. If you can find contact info on the zine, try using that, or using google to search for an email address, blog, facebook account, etc., to make your request. The zine librarians email list or other online forums may be helpful in tracking down people. Document your efforts to contact the person. If you are doing a project with multiple zines that require permission, use a spreadsheet to keep track of when/how you attempted contact. This will not completely protect you legally, but it is important to do your due diligence in this process. If a zine has more than one author, you may need to contact the editor (if there is one clear person) as well as the creator of the content you wish to use. Locating one of those people will most likely lead you to the others. Sometimes if a zine was created collectively, one person may feel authorized to speak for the group, and in other cases, they may wish to all give permission for the usage.
Guide to copyright permissions:
Fair Use for Libraries:
“However, in our experience, reproducing or sharing zines is not just about copyright. Itâ€™s also about zinestersâ€™ right to decide how their work is distributed and how widely, and how it is contextualized. Itâ€™s also about community, respect, and just being a nice person.”
I love this!
Would we also want to include something on the benefits of asking permission? When I contact someone, they’re almost always psyched to be asked, say yes, and sometimes even offer to send me more of their zines. I wonder if we need a whole section on community? But maybe that’s inherent in all of the sections?
The use section doesn’t talk about people using (reading) the zines onsite. Should that topic go here, or does it belong in access?
Wherever it goes, it would be great to make recommendations about readers taking photographs and making photocopies.
We might also recommend that scholars and journalists who intend to write extensively about a particular zine creator’s work really ought to do their best to get in touch with that person.
As with the Privacy section, this is so full of really useful and great information. I second Jenna’s love of “â€œHowever, in our experience, reproducing or sharing zines is not just about copyright. Itâ€™s also about zinestersâ€™ right to decide how their work is distributed and how widely, and how it is contextualized. Itâ€™s also about community, respect, and just being a nice person.â€ That’s a beautiful sentiment.
Again, though, I wonder whether there’s TOO much detail for a Code of Ethics. This would all be perfect content for a set of best practices.